Saturday, August 6th, 2011 MnStf Board Meeting Minutes Meeting began at approximately 2:30PM at the home of Dean Gahlon and Laura Krentz's at 4323 France Ave in Minneapolis. Attendance: Emily Stewart Scott Raun Eric Forste Kevin Austin Dean Gahlon Pamela Dyer-Bennet Irene Raun Laura Krentz Sarafina The Cat Psuedocalendar - Scott Raun and Eric Forste will take care of via Fireopal or MnStf server if such a thing is feasible. Treasurer's Report - Carol Kennedy is expected to submit a treasurer's report soon. Database - Scott Raun will continue to communicate with Beth Friedman about progress. Concern was raised about the possibility of losing the database if it is stored on a personal computer. To prevent any such problems, when the database is completed, the electronic files will be distributed to any member who would like to see the membership database, and the file will be stored at the Dreamhost account. Pool Party - Budget is $200, which assumes that the suite is free. The party will be handled by Kevin Austin and Laurel Krahn. Diversicon Party Report- It was a Minneapolis in 2073 Party, planned and maintained by Matt and Kelly Strait. There was at least one "Blogger" membership. The supplies originally meant for one night lasted two nights and it was a very cost effective party. Minicon 47 Treasurer - Emily will write to Andra St. Arnauld and CC Board to and ask if she is willing. 501(C)3 status- Scott Raun has some paperwork started. Peter Kacner has said that he is willing to help as long as it doesn't conflict with his work. Emily will write to Peter and Scott to get the ball rolling. A public statement about the lapsed status will be prepared for the various public forums. CONvergence room party - The July room party at CONvergence will be a MnStf room party in the future. This room party does not typically attract many Minicon memberships, and this change will allow us to focus more attention on the summer and fall MnStf meetings and events. Issues to discuss for this in the future - Meeting dates general flyer (?), Fallcon flyer (?). Correspondence- Minneapolis in 2073 Update - Matt Strait is currently in charge of the Minneapolis in 2073 Worldcon Bid parties. He has sent the following update: Minneapolis in 2073 now has 356 members, 231 of whom have paid to be members (i.e. are not dodos). We've sent out our second progress report. 58 copies went out as postcards and the rest went via e-mail, as per whatever people said their most useful address was. The cost to print and mail was $19.45. The treasury now contains, as far as fungible resources go, $(253 76/325) [that's $253.08 plus 2/13 of a dollar or about $253.23] and a gram of silver. All of this is held by Matt Strait and none is in the Mnstf checking account. Matt thinks that he's said that if we hit $500 in the treasury, we'll deposit some into the Mnstf account. If the board would like other arrangements, they should let him know. In conjunction with Minicon 47, we're sending out flyers to about 40 conventions over the course of the year that none of us attend. The idea here is that we send 1 ounce of flyers for each convention and share the $0.61 postage and $0.11 envelope. This is really cheap advertising. For the rest of the year, we plan to run parties at Diversicon and Windycon and probably to put out Progress Report 3 shortly before Windycon. Next Meeting-The next meeting was originally scheduled for 3:33PM on September 3rd but was cancelled because of a schedule conflict. That date of the next meeting will be announced as soon as it is known.