2011 October 15 Minn-StF Board Meeting Minutes

Meeting began at approximately 11:45 AM in the Programming Room at Conjecture 2,
Crowne Plaza Bloomington Hotel.

Attendance:
Eric Forste
Kevin Austin
Dean Gahlon
Emily Stewart
Scott Raun
Matt Strait
Linda Lounsbury

Meeting began with a discussion of how records of meeting minutes are spotty
before 2000.  Matt will try to look at paper archives of board minutes in
February 2012.

Agenda:
Matt Strait's copyright proposal
purchase of domains mnstf.com and mnstf.info
treasurer's report
non-profit 501c3 status
setting up webstore on Cafepress
transfer of Dreamhost from Laurel to Minn-StF

Board accepted Matt Strait's copyright proposal.  Matt will write up a version
for public consumption which will be incorporated into the minutes for
publication.

Joel Rosenberg bought mnstf.com and mnstf.info. Felicia has offered to transfer
them to mnstf.  Board agrees to acquire these two domain names. Scott Raun
will contact Felicia and arrange for transfer. The two domain names will cost
us an additional $15/year each.

Kevin talked to Carol just before the meeting.  Carol agreed to give us a
line-item treasurer's report soon.

Minicon: Joel Philips will have the budgets for the Minicon departments by the
next con-comm meeting.  Andra is going to be Treasurer again but wants
someone else next year!

Beth Friedman ran a loss of $400 or $500 on Conjecture 2. We plan to reimburse,
when we get the actual amount and accounting.

Scott has found some but not all of the filled-out paperwork for non-profit
status from three years ago, so we are going to start over from scratch.
We need to start a fresh "application for 501c3 status".  Scott
found this form by searching on the IRS site.  Articles of Incorporation and
by-laws need to be incorporated into the application.  We need copies with
actual signatures, including evidence of acceptance by the state.  We plan
to ask Matt, the archivist, if he knows of the location of these documents.
It's possible that there are alternative ways of proving acceptance by the
state to the IRS.

Kevin has talked to Laurel and Carol about setting up CafePress stores so that
profits go into the MinnStF account.  Once that happens, we can set up stores.
We will ask Carol for an update about the webstores when we get the treasurer's
report.

The question of transferring Dreamhost assets from Laurel's personal account
to a new Minn-StF Dreamhost account has been waiting for a resolution of the
501c3 status so we wouldn't have to pay Dreamhost $10 a month (they provide
websites to nonprofits for free).

Scott still needs to get rid of the copy printer AKA the highly automated
mimeo machine. If it doesn't go on Craigslist, he will list it on Freecycle.

Meeting at 12:13 pm.

Next meeting 2pm November 19th at the MinnStf meeting