Saturday January 21, 2012 Attendance Kevin Austin, Dean Gahlon, Scott Raun, Irene Raun, Laura Krentz, Hershey Lima, Clay Harris, Ripley the Dog. Are mnstf.com and mnstf.info domains ours now? Mnstf.com and Mnstf.info not ours yet, there is no progress since the last meeting. 501(c)3 status There are no new developments in the quest for 501(c)3 status. Once we get this status reassigned, then we can move our accounts to Dreamhost, and then we will no longer be reliant on personal web accounts for hosting. It was pointed out that once non-profit status is restored, a purchase order created by us could reasonably be called a C(3)PO. Copyprinter Copyprinter still not gone. MnStf Directory Scott will ask Beth about progress on MnStf Directory CONvergence 2012 room party Sharon Kahn and Richard Tatge have agreed to sleep in the Convergence Party Room. Meetings in public space We are currently "penciled in" for a public meeting at the Waterbury in rooms 106 and 106A from 2:00pm on July 21 2012 to 2:00am on July 22 2012. The total rental fee will be $32. Kevin will email Emily a link for the check form to be sent out. We will need to assign a host. Board Minutes Links Pages There were three, now there are only two. Kevin will send email to Scott to remind him to make the correction. Board meeting email calendar There is no progress since the last meeting ASCAP Scott Raun reported that Becca Leathers reported to him that the paperwork has been turned in. Issue of Board Approval For Expenses Since no one remember approving the Fallcon, it is determined to be not yet approved. Beth will be asked to submit a more complete proposal. (by whom?) Emily talked to Joel about the issue of the Minicon hotel contract being signed without board approval. Joel understands the issue and said that it was important to get the hotel contract finalized before Anime Detour requested the same weekend (a much larger convention that is normally the first weekend in April). Minicon 47 There was one proposal submitted on January 6th from Joel Phillips. It is as follows: >>>>Hello to the Mnstf board, I'm sending this email as an official request to continue as chair for Minicon 48, which is early next year Mar29-31 2013. Minicon 47 seems to be rolling along well and I'm excited and energized for the convention to happen. I am enjoying this a lot and would like to continue in this role. In fact I know I've mentioned it before, I'd like to continue through 49 and then hopefully co-chair Minicon 50 with Keith Malgren. This is not an offical request for 50 just a heads up. We are intending to get you a strong full plan of action for 50 and present it to you possibly next month. Keith's mother passed away last week which of course is pushing things back for us. I'd like to add that Charlie Stross felt real bad about not being able to make it this past year and expressed a strong desire to come next year if we'd like him. I told him then, I could not confirm without clearing that I was to be chair for that year. So,regardless if you want me or someone else, we should already have a great Goh author we'll just have to confirm it with him. I hope you'll be able to talk about it at your next meeting, and let me know soon as possible so I am able to get to work on other Goh's for that year. Thank you for your time.<<<<< Emily will write to Joel and ask that he amend his proposal to also include his expected profit, and a very general budget outline. MnStf/Mpls 73 Cafe Press Kevin has sent a reminder email about this to Laurel and Carol. MnStf Line Item Treasurer's Report Kevin reminded Carol about this immediately after the board meeting. Board at MnStf We are now unsubscribed. Chicon 2012 Room Party Emily asked Joel Phillips about how much money he would like for the Chicago 2012 room party. Joel replied to say that he doesn't expect to know for several months, but once he has word back on how much other organizations are contributing, he will let us know. He hopes to have a number for us by Minicon. Minicon emails going to wrong address Last month's issue of emails for Minicon being misdirected has been resolved. Rune Press Inventory of Publications Patricia Z. has said that she will help with this project. Emily and Patricia will do this as soon as Patricia has word on her husband's schedule conflicts. Old Board Meeting Minutes Lots of old board meeting minutes are up. There is a question about one potentially sensitive open meeting. Kevin will send again and other board members will reply. More minutes will be going up. Possible Hotline Phone Number Many months ago Keith Malgren said he has reserved google voice phone numbers that end in 1973. Should we use it? It was decided that we wouldn't use such a thing because email is more suitable and appropriate, and because a hotline might not get updated as frequently as it should. In later silly speculation, it was decided that we also shouldn't have a Minneapolis in 1973 telegraph hotline. What if we sent the Einblatt out in Morse Code? NO. The internet to telegraph gateway may exist, we don't need it, no matter how cool it may be. Next Meeting. The next board meeting will be at 2:00PM on Saturday, February 18th at the RadiSh Tree, which will be followed by a Minicon concomm meeting at 4:00PM. Both of these events will be part of the annual Pool party. Incidental: There may be a piece of string with only one end. If such is the case, we shall alert the U of M Physics dept.