February Board Meeting Minutes

Attendance
Attendance overlaps with MnStf meeting Pool Party attendance on the same day.
(See MnStf bylaws section II, 6. b)

William Shatner Event
This event would be better for GPS or Convergence Events. Emily will send to
CVG Events and GPS.

Electronic Attendance for voting rights
Currently, a few people attend Minicon concom meetings by electronic means
(Skype or speakerphone). The board discussed whether or not electronic
attendance should count for voting rights. The current ruling is that
concom meeting attendance by Skype counts toward voting rights, but
MnStf meetings will not. The concom chair or his/her designated
representative should decide if participation by Skype is sufficient to
warrant recording attendance. So far, no one has attended a MnStf
meeting by Skype, or attempted to attend a MnStf meeting by Skype, so
that issue is only a hypothetical to debate. Emily dissents with
decision to not count electronic attendance at MnStf meetings, and will
bring it up again if it ever actually happens.

M48 Proposal
Joel and Matt's proposal for Minicon 48 is accepted with the caveat that
until the MnStf Board receives a complete line item accounting of the
MnStf expenses, the expected profit should be a conservative $4000.
Other concerns and questions should be brought directly to Matt and
Joel.

Minicon Treasurer
Andra has talked to Beth Phillips about being the next Minicon treasurer.

MnStf Treasurer
The current MnStf treasurer would like us to find someone else. Bill Christ
was asked if he would like to be MnStf Treasurer and he declined. An
announcement will be made at the voting meeting to ask if anyone is interested
in the position.

Meeting announcements
Concom meetings should be announced in Einblatt and on web. Emily will get
such information to Scott and Eric.

Fallcon for 2012
Beth discussed the 2012 Fallcon with the board. She will make a formal
written proposal as soon as she finishes the 2011 book keeping. The
total loss for 2011 is approximately $500. Her proposal for 2012 is
tentatively accepted, pending the written proposal.

Copyprinter
The copy printer is currently listed on Craigslist, and will move to freecycle
if there are no takers.

501(c)3
Charles Piehl has reported to Scott that there is possibly a streamlined
application process for organizations that formerly had status but have
been dropped. This project is on hold until Minicon, where the then
current board will discuss it with anyone interested in helping.

Next meeting
March 17th, 2012 after the new board is installed.