June 21 2012 MnStf Board Meeting
Held at the Event Horizon 1121 Jackson St NE, Minneapolis

Attendance:  Emily Stewart, Dean Gahlon, Scott Raun, Hershey Lima,
Matt Strait by Skype, Patricia Zetalumen, Beth Friedman by phone.

501(c)3
Emily has less free time and would like to do this with other people.  Dean
prefers special meeting.   We will do IRS paperwork on the 19th or 25th
dependant on Dean's schedule.  2:00PM.

Archives
Emily will move last of high level stuff.

Archivist's Report
Matt has several boxes of Minicon materials from Geri Sullivan which he
is sifting through. He asked the board how they would like him to decide
what is worth keeping. The answer: give priority to things that show
decisions we made. The majority of the materials are from Minicons
32-35, with some outliers for other years.

Rune Editor's Report
Matt is working on an issue of Rune, but the arrival of the next issue is
not quite imminent.  He has requested content from several sources.

Diversicon party
Matt and Kelly will host in their hotel room.  Emily will take care of
alcohol, cheese and Chili.  Matt and Kelly will take care of
non-perishables.

Treasurer's Report
Carol Kennedy submitted a Treasurer's report on July 21.  Dean reports that
there are some omissions of small details in the check register that are
apparently predictable and resolved in the report.  Dean will email a
summary of balance and spending.  Emily will make a short form of the
report for the web.

Projected profit for Minicon 48
The Minicon chairs Joel Phillips and Matt Strait requested to have their
profit target amended to $3200.  The request was approved.

Parties
The April carry-over subject of whether MnStf and Minicon should both have
party budgets is still being discussed.  It was agreed that we need to hear
from Beth Friedman on the topic before closing the subject.

Minicon Room Party
Went fine. The party sold two Minicon memberships, four Fallcon
memberships. Last year's party sold two Minicon memberships. There
was speculation that snarkyness during Masquerade may have affected
memberships, and also speculation that July room party may just not be
good for selling Minicon memberships. How can we make this party more
effective? Maybe ask people to join the mailing list for Minicon. July
is good opportunity for outreach and the party could focus even more on
that.

Cafe Press
Scott will contact Kevin Austin and/or Laurel Krahn about transfer to
Mnstf.

Steve MacDonald Songbooks
No update as of yet.  Dean is working on it.

Status of electronica
.com is missed, Scott will attempt to get .info.

Database Directory
Scott needs to format it, expects it to be done by the end of July.

Next Meeting
August 18th at 2:00PM at Scott & Irene's.

Future meeting note:  If we use the Waterbury (Event Horizon) again, the
directions need to be clearer.  Parking is confusing.