*** UNAPPROVED ***

October 20, 2012 MnStf Board Meeting

Held at 1:00PM at the Crowne Plaza MSP Airport Bloomington during the
Conjecture convention


Attendance: Emily Stewart, Aaron Vander Giessen, Hershey Lima, Matthew
Strait, Dean Gahlon, Beth Friedman, Scott Raun, Magenta Griffith, Eric
Forste, Patricia Zetelumen.


501(c)3

Carol and Dean are working on filling in missing information about
finances. Jonathan will contact Beth with some recommended.


Archives

Emily still needs to move last of high level stuff and take care of
this. Matt Strait would like to have an Archive sorting and pruning day.


Treasurer's Report

Dean and Emily will make report for web based on Carol's report of
finances. See last month's minutes.


Website

Matt will make an update as to the duties of the webmaster. Laurel
K. still has control, but this issue should not be changed until the
501(c)3 issue has been resolved.


Minicon proposals

Last month, a Minicon 50 proposal is accepted entirely, minus the profit
target, which was to be accepted pending Dean's verifcation of our
finances. Finances have been verified and the proposal is now accepted.


Fallcon,

This year's convention is expected to operate within the $200 loss as
a profit target. Beth Friedman is not planning to run the Fallcon. Hotel
arrangements have in the past been made within a month of the previous
contract. Proposals for 2013 should include budget, hotel, structure.
Beth would like the next year's convention to be the same convention
weekend, though such a thing may be dependant on availability. Potential
conflicts for late September or October include Anime Fusion, Arcana,
Gaylaxicon, and Renaissance Festival.


Convention Proposals

Matt has added guidelines for convention proposals to the MnStf web
page.


Cafe Press

Kevin and Laurel are at the convention. Scott will speak to them at the
convention.


Steve MacDonald Songbooks

No update as of yet. Dean and Scott are working on it. Scott will set


Status of electronica

Scott will attempt to get .info address.


Database Directory

Copies of the database were available. There are MnStf directory forms
available for missing names, correction forms are also available. The
newest version will be available in December.


Web versions of Board meeting minutes

Emily will send these to Eric.


ASCAP

American Society of Composers, Arrangers and Publishers. Clayton Harris
sent in check, which was returned, possibly because of bad addres.
Some payments and paperwork are outstanding.. Minicon will continue
to handle each year ongoing, the board will take care of issues for
conventions for which books are already closed. Minicon Head of Music
job description will be amended to include ASCAP paperwork.


RUNE

Rune is finished and under budget. Matt has submitted a written report
which states that 250 paper copies were printed and 200 were mailed. The
issue is a 52 page booklet made of 12 sheets of paper and 1 sheet of
cardstock. Fewer hard copy issues will be mailed in the future and more
PDFs will be sent. Next issue is at earliest February and more likely
summer of 2013. Matt and Dean will meet to discuss format of next issue.


Next Meeting

November 17th, Beth Friedman's house during the MnStf meeting at
2:00PM.