December 15th, 2012 MnStf Board Meeting
Held at 3:00PM at the home of Scott and Irene Raun, Minneapolis, MN

Attendance: Emily Stewart, Hershey Lima, Dean Gahlon, Beth Friedman, Scott
Raun, Irene Raun, Laura Krentz.

Conjecture
Patricia Zetelumen is working on contacting hotels and will keep us in the
loop. Beth submitted a balance sheet of -$195.90 and would like to be
reimbursed for that amount.  The request was approved.

501(c)3
Beth talked with Emily Robinson, a tax attorney that works with
non-profits.  They talked about getting help filing for our 501c(3).  So
far we have incurred charges of $219.45 and we will be billed monthly for
her services.
We are still a 501(c)3, but not in good standing. We need to send a
determination of type and have it approved.  There are two types of 501(c)3
corporations. First is private foundation. There are lots of rules that
apply that we don't want to deal with. The other is public charity. For
that we need to show that our money comes from diverse sources rather than
a few people.

What this form will require will be 5 years of good financial information.

Need financials for five years, broken up into certain categories.

1. Anything like gift or contribution

2. Membership fees

3. Admissions, merchandise, and such. (This is our big one.)

4. Investment income (interst in bank account)

5. Other income

Renewal with Secretary of State is due this year (form J-975). Can do it
online. Upper left-hand corner "file amendment or renewal" Third one down
in the list -- non profit domestic. Beth has taken care of this, and
provided her e-mail address for official notices (order number 6327756).
 That this was not taken care of before December is an issue discussed
under "organizational issues."

Beth is taking care of getting information from Minicon and MnStf finances
for the past five years.  She will report her progress.

We have received notice from the IRS that we have not filed all of our
forms.  Beth will talk to Carol about filling out forms.

Organizational Issues
We need an annual checklist, or some way to see that our ducks are in a row
each year.  This will be an agenda item for next month.  The goal is to not
be dependant on a person's memory to see that our things get done.

Treasurer's Report
Beth will talk to Carol about getting a treasurer's report available for
the web.

Website
The most pressing issue is that our sites are currently hosted by people
who may need to re-prioritize their finances.  Because we are apparently
very close to resolving our IRS issues, and we will then be moving our
hosting to another provider, we will reimburse our hosters $120 to keep our
accounts current.

Cafe Press
The cafe press store does exist, but does not seem to generate revenue.  A
follow-up email was sent to Kevin about the option of closing the store and
re-opening it.

Steve MacDonald Songbooks
Beth is working on finding a low rate for mailing and will continue to
update us.  Hershey will pick up the song books and deliver them to Beth's
house.

Radish Tree
The Radish Tree is in the storage locker.  Hershey will also pick up the
Radish Tree to bring to Scott and Irene.

ASCAP
Minicon Head of Music job description will be amended to include ASCAP
paperwork.  Emily or Hershey will verify that such is taken care of at next
Minicon meeting at Clay's house.  Emily will send email to Matt Strait and
ask that such report be filed with the board.

Pool Party & Board Nominations
Matt Weiser is in charge of arrangements for the pool party.  Beth Friedman
will contact him about communication.

Next Board Meeting
There are many conflicts.  We will figure by email and announce.