Minutes for 2014-01-25 MnStf Board of Directors meeting

taken by Kevin G. Austin, Recording Secretary

home of Beth Friedman

meeting started at 1:26 pm

In attendance: Dean Gahlon, Kevin Austin, Beth Friedman, Scott Raun,
Morwen T. Cat

Minutes from the previous meeting were approved.

ASCAP
	We got a new licensing agreement which the board signed and
returned to ASCAP. Board approves the $120 annual licensing fee.
Scott still needs to get an online account set up.

Minicon 48
	Beth will ask Carol if the final, final, final Minicon 48
check has been deposited.


MnStf Web Account
	The wiki is now working. Kevin would like a password so that
he can upload the board meeting minutes to the web site. Scott will
talk to DD-B about getting him a password. The Natter archives have
been transferred, but the board-chat archives were not.  Kevin will
see if he can access the board-chat archives and get them transferred
over. Dean will talk to DD-B about sending a reminded email to former
Natter subscribers who didn't sign up for the list on the new server.

2012 Minutes
	Nothing from Emily.

Treasurer's Report
	Nothing new. Dean will look for the summary report and send
it to Kevin once he's found it. (really, truly this time)

Harassment Policy for Minicon
	The board approves the policy proposed by the chairs of
Minicon.  Kevin will let them know that their policy has been
approved.

Harassment Policy for Mnstf
	No progress. Scott will get the ball rolling but has not
promised to write a draft proposal. Scott promises to do his part
by the next MnStf meeting if someone promises to remind him at
the next MnStf meeting.

Razoo Foundation
	Scott set up an account with Razoo for MnStf and got a check
to Carol for the amount donated to us. We can't find out who donated
money to us because they don't keep that information for more than
30 days.

Temporary Ban on Louie
	We have confirmation that Louie received the registered letter.

Minneapolis in 2073
	The board received the following financial report:

> In 2013, we took in $87.14 and a Euro cent in memberships, $52.81 in
> party tips and other donations, and $67.50 in ribbon sales for a gross
> income of $207.45 and 0.01 Euros.
>
> We spent $58.09 on printing and mailing and $60.17 on parties, for
> total expenses of $118.26.
>
> Our net income for 2013 was therefore $89.19 and 0.01 Euro.
>
> The Minneapolis in 2073 treasury currently contains $95.68, a Euro cent,
> 8.02 Israeli Shekels, tuppence, 25 Iraqi Dinars, a Taiwanese dollar, a
> gram of silver and a French Franc, plus other less fungible items.

MnStf Picnic
	Board officially approves the expenditure that Bill Christ
requested.

Sales Tax Exempt Status
	Beth has the application for nonprofit exempt tax status and
is preparing to submit the request.  She might need a Minnesota State
sales tax ID number. She does need a signed copy of the by-laws, a
copy of a brochure describing our organization, and income and
accounting statements for the organization. The board signed a copy
of the by-laws and Kevin sent the URL for the most recent version of
the clubs tri-fold brochure to Beth. Beth will get the income and
accounting statements from Carol.  If she does need a sales tax ID
number for the paperwork Beth will get one for MnStf if we don't
already have one.


Next meeting February 22nd, 2014, 1pm at Beth's.