Board meeting June 15, 2014 at Beth Friedman's, 2pm.

Attending: Beth Friedman, Scott Raun, Lydy Nickerson, Dean Gahlon and
Matt Strait (via futuristic video phone).

* April minutes approved.

* Things from the TODO list:

Dean contacted Carol about getting copies of the latest statements from
each of our accounts, and whether she got the METHODCon 1 check. Carol
could get one of the accounts' statements, but not the other. Dean
thinks it was the US bank, but not the Ameriprise. Apparently those
statements have been mislaid. We don't like this. Dean will continue
being point. Carol has received the METHODCon 1 check.

Dean and Scott have not yet recovered the board-chat archives. They
agree to really do it by next meeting.

Scott has confirmed that Carol mailed ASCAP check.

* Minnstf harassment policy

We got the short version from Beth. Matt says it's ok with him. Lydy
also approves. She asks what is covered in the long version that isn't
in the short version except for the implementation details. Lydy wonders
if there's any value in her long version given that this one is good
and seems to cover things. Agreement that the long version is no longer
needed as a policy. Beth suggests publishing Lydy's long version as an
essay instead. We will now:

** Go over the policy (previously known as the short policy) and
implementation details by e-mail. At least two changes are needed to the
implementation details: (1) Make it a requirement to inform harassee
when a ban has been overturned by a pre-scheduled meeting host (2) Make
it clear that e-mail is an unpreferred method of communicating a ban due
to the ease of being able to plausibly claim that one didn't receive it.

** Once we're sure we're happy with both documents, we will send them
out to the natter list, the Minnstf LJ, and the Minnstf Facebook for
comment from the membership.

** Plan to ratify the policy at our next meeting, subject to any changes
suggested between now and then.

* METHODCon 2 harassment policy

It is admirable in its shortness, but can't be accepted without a
definition of harassment. We're happy with it once a definition is
added. Patricia is welcome to use the definition in the draft Minn-stf
harassment policy. Matt will communicate with her on this.

* Ratify increasing the amount allocated for memorials from $50 to $60.

Ayes all around.

* Bylaw amendments.

Matt would like the exclusion policy to be in the bylaws instead of
existing as a strange free floating document. We also need to define
what it means to have one's membership revoked if this is to be the
final step after a temporary ban, as is the intent in the new harassment
policy implementation details. Currently the bylaws don't define it at
all. We need to define at least that it means that one is banned from
all Minn-stf meetings.

General agreement that it makes sense to do these things. Matt will
draft amendments and circulate.

* Approval of annual domain registration fees.

** Ayes all around. We paid $32.10 for two domains: mnstf.org and
minicon.org.

* Minicon 49 report

Matt reports that we don't yet have a usable hotel bill for Minicon
49. The first bill they gave us was all kinds of wrong. Since then, he
hasn't heard an update from Matt Weiser and doesn't know what the delay
is. Other pending financial items for M49 are minor.

* Minicon 50 report

We had trouble with TCF for the Minicon 50 account, so Joel and Scott
went and opened a new account at Wells Fargo. Currently Joel is the
only signer. Matt will come up in July and get added. (Joel and Matt
are required to be physically present at the same branch in order to do
this.)

Currently we do not have an official DBA for Minicon ("doing business
as", except in Minnesota it's actually called an "assumed name). It is
a mild-to-moderate pain to get one, and costs a total of about $70, and
needs to be renewed annually. Therefore, we aren't going to do it as
long as there's no need. [We learned after the meeting that in fact we
actually *do* have an assumed name for Minicon that's good through
2019!]

* METHODCon 2 schedule. Shall we have a board meeting there? Beth will
not be available. Everyone else is, though. 11:30 or noon on Saturday.
It is set, then, at one of those times.

* Next meeting:

7pm Saturday the 12th of July, at Beth's.

TODO:

* Dean will continue working with Carol to get our statements.

* Dean and Scott will recover the board-chat minutes by the next
meeting.

* Matt will communicate with Patricia about the METHOD Con 2 harassment
policy.

* Matt will draft bylaw amendments to cover the exclusion policy and the
definition of membership revocation.