Minnstf baord meeting meeting 6:55pm, Aug 31, at Aaron and Emily's house. Attending: Scott Raun, Matt Strait, Hershey Harris, Aaron Vander Giessen. Lydy could not make it. Emily Stewart is here occasionally. == Archivist report == Inventoried space used by each Minicon, *not* counting t-shirts. 18.5 linear feet total. Filing cabinet drawers average 25", so that's 9 drawers worth if tight-packed, in fact spread out over 13 drawers. Reasonable goal: get it down to two filing cabinets, comfortably packed, i.e. ~33% reduction. Have identified worst offenders, taking into account that larger cons probably have more interesting artifacts: 15, 21, 25, 28, 29 and 31-34. We have 7 drawers of non-Minicon stuff, making Minicon about 2/3 of the archives by linear feet. Working on getting t-shirt pictures up on the web. First determined that there have been roughly 42 shirts. Now 18 are on the web in at least some form. I'm totally happy with 10 of these -- i.e. they definitely show how the shirt looks, not just a copy of the art, and not missing the back, etc. == Approve previous minutes == Approved! == TODO list == * (2016-12) Lydy will talk to Margie about who owns the tapes and continue to follow up with professional archivists. Lydy wants someone else to talk to Margie. We don't know what the best way to contact Margie is. Question is just "Margie, you have some claim over these tapes. Are you ok with us handing them over to some archive, with no money changing hands when we do that?" Scott volunteers. * (2017-01) Aaron will continue working on Vanguard. Aaron got a call while he was in Europe that the paperwork expired. He has to do some again and fax it in. Matt pointed him at our incorporation certificate online. The board hereby officially declares that we intend to invest money with Vanguard and is delegating the work of doing this to Aaron Vander Giessen. * (2017-02) Hershey will continue bothering Dean about the storage locker location. * (2017-04) Scott will work on ASCAP. * (2017-04) Matt and Hershey will continue watching for a check from Corwin. He agreed to $25/month, and we suggested starting May 15. No check from Corwin. See below. * (2017-05) Scott will create new credentials for our PO Box online account. Not done yet. * (2017-06) Scott is going to talk to Ann about getting meeting information out better. Scott has talked to her. We think we're doing somewhat better? * (2017-04) Aaron will send us a new draft of the GPS agreement. Aaron has just handed us a draft. We will review this between this meeting and next. DONE: * (2017-06) Matt will get the new version of the harassment policy up on the web. == Review Recurring Task List == We might consider asking Joel and/or Terry to come to the next meeting for a Quartermaster/inventory report. Matt will do this. == Beyond Conventions == Matt proposes that if we do not start getting payments, that Corwin (and DD-B!?) cannot attend our conventions. Perhaps set a particular amount that needs to be received before each. We all agree on this general idea. There is some hair splitting about specifics. Here are the specifics. We restart the clock. First payment is due by the end of September, with monthly payments of $25. If they are not up to date at the time of one of our cons, they can't come to that con. We will let them know that if they think this plan is not good, we are certainly willing have a conversation about it. Matt will communicate this. == Geek Partnership Society partnership == Tabled so we can read the new draft. == Conventions == * Minicon 52 Books are very close to closed. Final hotel check is in the mail. We just need to settle Ann's receipts. * Decongestant 2 It's fine. * Minicon 53 We all shrug. Oh! Hershey and Aaron were figuring out how to allocate rooms. * Minicon 54 Emily and Kevin submitted a proposal. We all approve. Minicon 54 exists! * Minneapolis in 2073 Joe sold some ribbons at Consinki. == Next meeting == Noon on Saturday at Decongestant 2. Matt will ask the programming head (Kelly) for a room. == New TODO list == * (2016-12) Lydy will continue to follow up with professional archivists. * (2016-12) Scott will talk to Margie about who owns the tapes. * (2017-01) Aaron will continue working on Vanguard. * (2017-02) Hershey will continue bothering Dean about the storage locker location. * (2017-04) Scott will work on ASCAP. * (2017-04) Matt and Hershey will continue watching for a check from Corwin. Matt will communicate the new rules to them. * (2017-05) Scott will create new credentials for our PO Box online account. * (2017-08) Matt will ask Joel and Terry if they can come to a meeting. * (2017-08) Matt will get us a room for our next board meeting at Decongestant.