Minnstf board meeting, noon, Saturday at Decongestant 2 at the Hilton Bloomington. Attending board members: Matt Strait, Hershey Harris, Scott Raun, Aaron Vander Giessen. Probably still asleep: Lydy Nickerson. Also attending: Sometimes Thorin Tatge, Nora Strait, Laramie Sasseville, and Dean Gahlon, Michael Lee, Terry Hughes, Eric Forste. Roman Zenka the whole time. == Approve previous minutes == Aaron asks if Scott asked for a correction and if Matt made it. We think that happened. Approved! == TODO list == * (2016-12) Lydy will continue to follow up with professional archivists. * (2016-12) Scott will talk to Margie about who owns the tapes. Scott has left voice mail for Margie. * (2017-01) Aaron will continue working on Vanguard. Aaron talked to them last last Friday, i.e. 8 days ago. Got confirmation that they have everything they need. He should be hearing from them next week that it is set up. Our bank account balance has not changed significantly, so we will still be putting in the same amount of money we originally thought of, which is $30k. We're putting half in a "green" fund and half in a low-risk fund. * (2017-02) Hershey will continue bothering Dean about the storage locker location. Hershey bothered Dean in the hall last night. Dean says he will try to remember. Matt wonders if, now that we've been at this for 8 months with no progress, if it is worth keeping on the TODO list. It was his idea and he's willing to let it drop. We decide that Hershey is going to ask Jim Porter (Minicon logistics) if he thinks it is worthwhile to keep trying to do this. * (2017-04) Scott will work on ASCAP. Giving up! Yay! We are currently up-to-date. We'll owe them sometime next year. * (2017-05) Scott will create new credentials for our PO Box online account. We are currently getting e-mails from the old account. Scott will sort this out. DONE: * (2017-04) Matt and Hershey will continue watching for a check from Corwin. We got one for $123. Once it's deposited, they will owe us $1042 out of an original $1265, and will be $2 shy of being up-to-date on $25 monthly payments through Feb 1. Lydy is planning to hand the check to Carol here. It is a third party check, but we think that US Bank takes third party checks, so that's ok. Carol wandered by and said that she hadn't gotten the check from Lydy yet. * (2017-08) Matt will ask Joel and Terry if they can come to a meeting. Done: Terry said he can come. So he said he could come, but he hasn't actually come to a meeting yet. Back on the TODO list. Also Joel told Matt that he is going to resign from being Quartermaster after Minicon. We should ask Terry if he would like to be full Quartermaster after that. (Terry wandered in later, see below!) * (2017-08) Matt will get us a room for our next board meeting at Decongestant. Done! * (2017-08) Matt will communicate the new rules to Beyond Conventions. Done! == Review Recurring Task List == Pay rent on the PO. This happened. Otherwise, we are good. == Geek Partnership Society partnership == Only current concern is that it puts a fair number of new requirements on Minicon. For one thing, the currently seated Minicons were approved without these. Are the chairs of Minicon 53 and 54 ok with taking these new requirements? Also they are just more requirements for future Minicons. For the issue of future unseated Minicons, Matt is ambivalent about adding requirements to Minicon, but would like us to actively agree that we're cool with that if we do it. Ok, all present board members agree they are sufficiently cool with it. For the issue of M53 and M54, Aaron will talk to the chairs and see what happens. If necessary, we can write it into the agreement that some parts become effective after them. We're planning to sign it once we get this last thing sorted out. == Ratifications == * Approve an additional $100 for Decongestant 2 to cover Dave's memorial party being open to non-members. Scott, Matt, Lydy and Aaron approve. Turns out to be irrelevant since there is no separate party, just a ceremony. * Approve up to $50 to buy a copy of Rune #82 on EBay. Turns out to be irrelevant because it went for more than that. Also Jeff Schalles says he has a copy. == Conventions == * Minicon 52 Books are closed. Matt will produce his standard financial report soon. * Decongestant 2 We're at it! We had 57 pre-reg. We've had 7 at the door so far, so that's 64. Matt budgeted for about 75. So probably losing some extra, but we'll see. * Minicon 53 There was a concom meeting. The hotel's contact person changed. We have a temporary liaison ("convention services manager") there at the moment, Lisa Niva. M53 is proceeding apace. * Minicon 54 Thinking about GoH. Otherwise, no news. * Minneapolis in 2073 We might have a party at Windycon if we can find someone to host. == Quartermaster == Terry would be happy to be full Quartermaster after Minicon. Matt lets Terry know that we threw out a broken coffee maker last night. Aaron asks Terry if we have air pots. Matt asks if we've actually loaned/rented out any of our equipment since thinking about doing that. Not to Terry's knowledge. This is one of the things that GPS would like to facilitate. Scott notes that these things should be left in the front of the locker. Discussion ensues about the infamous meat slicer. Where is it? Do we own it, or does Ann? Do we want it? Joel and Terry talked about this earlier. Terry doesn't want us to have the liability of having this cast iron sharp spinning thing. ***The board officially declares that we do not want to own such a thing.*** == Next meeting == Scott's, Saturday Dec 16, 3pm. Ahead of the Minn-stf meeting. Hershey won't be able to make it, but she says that's ok. == New TODO list == * Keep the Beyond Conventions account on the back burner. They owe us $1042 out of an original $1265, and are $2 shy of being up-to-date on $25 monthly payments through Feb 1. * (2016-12) Lydy will continue to follow up with professional archivists. * (2016-12) Scott will talk to Margie about who owns the tapes. * (2017-02) Hershey will continue bothering Dean about the storage locker location. Hershey is going to ask Jim Porter (Minicon logistics) if he thinks it is worthwhile to keep trying to do this. Otherwise, we'll drop it. * (2017-05) Scott will sort out our PO Box online account. * (2017-10) Aaron will talk to the M53 and M54 chairs about the draft GPS agreement requirements on Minicon.