Minnstf board minutes for Saturday Jan 18, 2pm, at Clay's. Attending board members: Matt Strait (recording), Scott Raun, Clay Harris, Aaron Vander Giessen, Eric Forste. Others attending: Hershey Harris, Irene Raun, Emily Stewart. == Approve last meeting's minutes == Approved! == Quartermaster report == Emily has thrown out some broken things in the storage locker. She says that the inventory is not in great state. She never found Terry's inventory. Emily would like Minicon department heads to take inventory and label their bins with what's in there. Discussion ensues about how detailed an inventory we need. Not super detailed, probably. It is not realistic for inventory to be taken at Minicon. Matt suggests that things that aren't clearly in the domain of one Minicon department are the things that most need the quartermaster to inventory and keep track of. Emily does have a good sense of what's in the locker. A better cart has been donated to replace a soft-bottomed cart, although we're also keeping the soft-bottomed cart. == TODO list == * (2019-10) Aaron will find out how much money we left on the table by not providing a volunteer for the GPS auction at M54. No answer. Aaron thinks we should give up on trying to get an answer. We approve giving up. * (2019-10) Aaron will invite Emily to our next board meeting to make a quartermaster report. This happened! * (2019-12) Aaron will find out about GPS cross-promotion possibilities. Aaron asked, emailed to their 'info' address. Didn't hear back. Aaron will follow up. * (2019-12) Aaron will find out how much the GPS art show panels cost to rent if we didn't have the cooperative agreement. Aaron also asked this to 'info' and didn't get an answer. But right now Emily looks up the information. It's a 33% discount. It's like $80 with the agreement and $120 without. * (2019-12) Aaron will poke the Minicon 55 chairs about the status of getting an art show head. He did. The chairs replied that they are still searching. Independently Matt suggested to the Minicon concom list an idea about reducing the scope of the art show to make it more attractive for potential heads. This wasn't well-received. The chairs are in discussions with a candidate. The chairs' backup plan is that they act as art show head; they already have some volunteers lined up to staff the show. We decide not to panic. There's a concom meeting this Tuesday, so we may hear more soon. * (2019-12) Aaron will also talk to the chairs about making the Minicon 55 website more appealing. They said they'd love to do that and that there are no volunteers to do it. * (2019-12) Aaron will tell Don and Sharla that the Minicon 56 profit target is $3200. Aaron will check if he did this. DONE: * (2019-12) Aaron will make sure that the Minicon 55 concom is reminded how voting member status works. == Review recurring task list == We need to pay GPS $200 as per our cooperative agreement. Scott will ask Carol to do this. How's the nominating and voting meeting scheduling going? The first nominating meeting is going to be the pool party. We have the GPS space reserved for the first Saturday of March for the second nominating meeting. The voting meeting will be at Dreampark as usual. Time to send bills for past due accounts. == Get-well gesture for Jane Yolen == Reminder: we have a standing authorization for Carol to spend up to $50 plus shipping to send cards and/or flowers/balloons/plants/etc. for instances like this as well as for memorials. (See minutes for May 11, 2019.) Aaron will ask Carol to send her something appropriate. == GPS agreement == We have not yet found out everything we wanted to find out. Several sentiments from the last meeting are repeated. Emily would really like us to stay in. Tabled until we get more information, and at least until after Minicon in any case. == Conventions == * Worst Convergence Ever Emily thinks she'd like it to be a convention. She'd like a Minnstf meeting during it. While conventions don't count as meetings, we see no reason why the president couldn't call a meeting at the same time and place as a convention. She asks for a profit target of $0. Approved! The dates are July 2-6, 2020. * Minicon 55 No more updates beyond what is said above. * Minicon 56 No new information since last meeting. * Decongestant 5 We have a signed hotel contract. * Decongestant 6 We are asking about whether we can get Columbus Day, and haven't gotten an answer. * Minneapolis in 2073 Nothing has happened since December. == Archivist report == Note from Geri to read into the minutes: At Minicon 54, Geri Sullivan told Matt that she was taking tapes from Corwin back east to get them digitized. This is motivated by the upcoming 50th anniversary of the 1973 Worldcon in 2023. Geri would like us to boost the Montreal bid (but Matt is now unsure what bid that is, since there doesn't appear to be any Montreal in 2023 bid; maybe there was back in April). Matt is continuing to cull, organize and catalog the archives. We currently have 26 linear feet of archives, plus a drawer of odd shaped items, plus a bag of t-shirts. This is down 2'6" from Matt's last report in Jan 2018, despite adding 2 new years of materials, and getting stashes of older stuff from DD-B, Laramie, Sharon, Kay, Bev and Linda. Of this, 5'1" is cataloged, with the lists available online. == Next meeting == Sunday February 23, 6pm at Scott Raun's. == New TODO list == * (2019-12) Aaron will find out about GPS cross-promotion possibilities. * (2019-12) Aaron will tell Don and Sharla that the Minicon 56 profit target is $3200. * (2020-01) Aaron will ask Carol to send Jane a get-well card/flowers/etc. * (2020-01) Scott will ask Carol to pay GPS $200 for our cooperative agreement. * (2020-01) Matt will send bills for past due accounts.