First meeting of the new 2021-2022 board. March 20, 2021, about 6pm, on Jitsi. Attending board members: Matt Strait, Scott Raun, Linda Lounsbury, Aaron Vander Giessen. Non-attending board member: Hershey Harris. (She's at work.) == Approve last meeting minutes == Approved! == Review TODO list == * (2021-02) Matt will announce our next regular/public meeting to our officers -- Moved to new list. Done: * (2021-02) Matt will talk to Bill about a picnic -- Matt e-mailed Bill, who says he'll look into it, but doesn't want to schedule it yet. Matt told him that the board was willing to risk scheduling now, but it was up to him. And now President Sharon is thinking of organizing more like four picnics. * (2021-02) Matt will ask Brother Joe to check on the storage locker -- done, see below. * (2021-02) Scott will ask Hershey to do PO box pickup before March 20. He'll also ask her how many keys she has. -- Hershey picked up the mail. The key situation is complicated. * (2021-02) Matt will do a quick check of our checking account balance -- It is $4082. == Storage locker == When Brother Joe went to check on it, he found that he could not get in, and they said that we hadn't paid the rent this month. Apparently we are only one month behind. This is possible because Carol hasn't been getting the bills directly. Dean is probably still the contact person for the storage locker. Scott will follow up with Carol to make sure we get back up to date. We previously authorized changing the billing address to Carol's house. How do we actually do that? We need to send them a letter, they say. Matt drafted a one-sentence letter. Scott write the letter and get it sent. == Conventions == Mostly tabled for next meeting. Aaron is working with Mike from the SLP DoubleTree on a new contract for Minicon. We're hoping to have different options for the room block. Aaron's has sent us all the e-mail from the DoubleTree saying that we're cool for not having Minicon this year. == Officers == Current officers: President: Sharon Kahn First Vice President: Isaac Schneider Vice President in charge of Seconding: Nico Johnson Treasurer: Irene Raun Assistant treasurer: Carol Kennedy Correspondence Secretary: Hershey Harris Membership Secretary: Michael Hagerman Recording Secretary: Matthew Strait Einblatt Editor: Osce Erikson Rune Editor: Matthew Strait and Kelly Strait Webmaster: Clay Harris Archivist: Matthew Strait (including web archives) Quartermaster: Joe Lima New officers: Some confirmed during the meeting, others to be contacted. President: Sharon Kahn (she accepts!) First Vice President: Isaac Schneider (if he accepts) Vice President in charge of Seconding: Nico Johnson (if he accepts) Treasurer: Irene Raun (if she accepts) Assistant treasurer: Carol Kennedy (if she accepts) Membership Secretary: Scott Raun (he accepts, this is a change) Recording Secretary: Matthew Strait Einblatt Editor: Osce Erikson (he accepts!) Rune Editor: Matthew Strait and Kelly Strait (they accept!) (No issues have gone out in a long time, but also no one else has asked to be Rune Editor.) We abolish the position of webmaster as not really needed. Our website needs little mastering, and when it needs some mastering, we handle it on an ad hoc basis. (Aaron asks if this requires amending the bylaws. No, the webmaster isn't mentioned in the bylaws.) webmaster@mnstf.org goes to several people besides Clay already. Who has access to the website stuff? Matt S, Clay, DD-B, and... ? Matt will figure out what this list is. Archivist: Matthew Strait (he accepts!) Quartermaster: Joe Lima (if he accepts) Correspondence Secretary: It is not convenient for Clay and Hershey to get to the PO box at the moment. It's not too far from Linda or Scott. We'd like the mail to be picked up more often. We also need to make sure that we stay on top of the issue of getting new keys and not accidentally letting them change our box number when they build the new post office. We tentatively think that Linda should become correspondence secretary and handle those issues as well as picking up the mail. We'll wait until we have a board meeting with all five of us, including Hershey, to finalize this. We decline to add new officer positions. == Review recurring task list == The list says: "At the first meeting of the new board, review the mailing lists and forwarding addresses: The board-chat mailing list is currently administered by Scott Raun and DD-B. Currently the board-at-mnstf forwarding address goes to Scott. Remember to switch the president-at-mnstf forwarding address sometime between the voting meeting and Minicon." We're happy with the current forwardings. Scott will update the board-chat mailing list and #mnstf-board Discord channel. == Next meeting == 6pm Thursday March 25. Alternate dates if Hershey can't make that: 6pm Thursday April 1. 2pm Sunday April 4. => New TODO list <= * (2021-02) Matt will announce our next regular/public meeting to our officers. * (2021-03) Scott will follow up with Carol to make sure we get back up to date on the storage locker. * (2021-03) Scott will get the letter sent to the storage locker changing our billing address to Carol's house. * (2021-03) Matt will see if First Vice President Isaac Schneider would like to continue. * (2021-03) Matt will see if Vice President in charge of Seconding Nico Johnson would like to continue. * (2021-03) Scott will ask Carol and Irene if they'd like to continue to be treasurer-like beings and what their titles should be. * (2021-03) Matt will figure out who else has access to edit the website. * (2021-03) Matt will ask if Brother Joe will continue being the quartermaster. * (2021-03) Matt will tell Clay he's not the webmaster anymore. * (2021-03) Matt will tell Hershey of the meeting date(s). * (2021-03) Scott will update the board-chat mailing list and #mnstf-board Discord channel.