Minnstf board meeting meeting, Aug 12 at 6pm at Hershey's house (in freaking
person).

Attending: Scott Raun, Matt Strait (recording), Hershey Harris,
Aaron Vander Giessen, Linda Lounsbury.

== Approve last meeting's minutes ==

Approved.

== Review TODO list ==

* (2021-06) Scott will call ASCAP to tell them we had no events in the last year.

Scott e-mailed ASCAP yesterday.

* (2021-06) Aaron will find out what the Minicon 55 chairs are up to.

There's a plan for a concom meeting+picnic on Sept 11, although Delta is
spooking people, so we're not sure.  Aaron has suggested an e-mail roll call if
there isn't going to be an in-person concom meeting soon.  We may need a new
kids programming people, particularly if younger children still can't be
vaccinated.

Done:

* (2021-06) Aaron will remind concoms how voting status works.

* (2021-06) Matt will send bills for past due accounts.

The Beyond Conventions account is now fully past-due, i.e. if they had stuck to
the payment plan, it would now be paid off instead of owing us $952.  Because
we are not charging interest, they now owe us 13% less than when they incurred
the debt in 2015, corrected for inflation.

* (2021-06) Matt will let President Sharon know the ruling we made about COVID
rules at meetings.

* (2021-06) Matt will announce the next meeting to officers and chairs.

== Review recurring task list ==

We should get a report from the quartermaster.  Matt will ask Quartermaster
Brother Joe to check on the storage locker.

== Young board member position ==

We discussed.  Linda objects on the grounds of it being undemocratic.  Aaron
and Linda object on the grounds that it opens the door to reserving other board
spots for other groups of people.  It is noted that age is different from most
categories because it changes over time.  Linda suggests that young people
should be officers, become visible, and then get elected to the board because
people know them.  But that doesn't seem to work, at least not in the last
decade.  Should we all just campaign for a particular young candidate without
changing the rules?  We should do at least that.

This proposal appears to be dead for the moment, but Scott encourages us to
bring it back up in a few years (after are are back to having in-person
meetings and can more clearly see the age distribution of the membership).

== Conventions ==

* Decongestant 5

Informal polls show that most people are thinking they won't come regardless
of masking rules.  A few people say they will come and a few people say they
will wait and see.  Of course, this is only out of about 10 respondents, compared
to our usual membership of about 65.  Some board members say they'd come.
Matt will ask also on the Minicon concom list and also emphasize that we need
positive answers (if there are any).  We have very few registrations, but
that doesn't tell us much because the deadline isn't for a few weeks.

* Minicon 55

The chairs would like to require vaccines.  If that's going to be so, we need
to put the information out there.  Matt suggests that we should offer refunds
to anyone who doesn't want to come under those terms and has already registered.

What happens if we have half as many people as usual, and half as many room nights?
Aaron will work it out.

* Minneapolis in 2073

We didn't have a party at Diversicon.  Theoretically we could have a party at
Windycon.  Not sure we want to with COVID being how it is.

== Next meeting ==

Oct 6, 6pm at Hershey's.

== New TODO list ==

* (2021-06) Scott will coorespond call ASCAP to tell them we had no events in
the last year.

* (2021-08) Matt will announce the next meeting to officers and chairs.

* (2021-08) Matt will ask Quartermaster Brother Joe to check on the storage locker.

* (2021-08) Aaron will work it what we'll owe the Minicon hotel if we have
half the regular number of room nights.