Minn-STF board meeting, Feb 25, 2023, by videoconference (Jitsi). Attending board members: Matt Strait (recording), Scott Raun, Linda Lounsbury, Isaac Schneider, Aaron Vander Giessen. == Ratifications == Approve previous meeting's minutes: Linda, Scott, Matt and Aaron approved by e-mail. Ratified. Prior to our last meeting, by e-mail, we approved transferring $1344.42 from the main account to the Minicon account because Minicon has temporarily covered of Decongestant's losses, but the main account should cover them. Then we forgot to discuss it at the meeting. Ratify? Yes, ratified. == Review TODO list == The remaining TODO list is: * (2021-06) Scott will correspond with ASCAP to tell them we had no events 2020-2021. * (2023-01) Scott will talk to Carol to get GPS paid $200 as per our cooperative agreement with them. Aaron will get Scott a new address to have it mailed to. Scott has not talked to ASCAP or Carol yet. Aaron did get Scott the new address. * (2023-01) Scott will talk to Sharon about the voting meeting and the other nominating meeting. This happened and they got scheduled. * (2022-10) Isaac'll make a spreadsheet of the storage locker bins and e-mail us a link to all the photos somewhere. * (2023-01) Matt will get Spire going. This happened. We got approved to open accounts by Spire, and Matt's working on getting us an appointment to sign the papers, hopefully on March 17. Done: * (2023-01) Aaron will create a pool party announcement for social media. And he also announced several other meetings and Minicon on social media, and schedule future automatic social media announcements. * (2023-01) Matt will send bills for past due accounts. * (2023-01) Matt will announce the next meeting to officers and chairs. == Review recurring task list == Convention incident info: More than a month before Minicon, and other cons, forward any relevant information about incidents at previous cons to the upcoming con. -> We believe there are no relevant reports that Minicon 56 needs to receive. Feb/March-ish: Get a report from the Quartermaster. -> We'll consider that "Isaac, please photograph those bins please." == Archivist report == Matt reports: Archives are fully reconstituted in his house in St Charles, Illinois in good order, archival work continues. By e-mail afterwards he adds: They're in the basement, which is not ideal for archives. However, the lowest items are 7" up off the floor, because the filing cabinets are on cinder blocks as flood protection. The house has a (working) sump pump, and a recently cleaned-out, and tested, floor drain. In the summer, it is dehumidified. All of the drawers have some silica gel packets in them for humidity buffering. On the flip side, there house is also unlikely to burn down since all the smoke detectors work and I keep things uncluttered. There are also no pest problems here. Clay and Hershey got 20 boxes of paper from Denny Lien's house, believed to be mostly fanzines. Matt's hoping there are some MN-Stf gems in there as well. Linda says that Denny joined in 1971. Fanzines that aren't directly related to Minnstf will probably go to the University of Iowa's special collection. Matt will fetch these boxes from Clay and Hershey the weekend of March 18 and then start working through them. == Financials == Scott will ask Carol for confirmation that the latest several bank statements has been balanced. December and January, we think. Did we tell Carol about the transfer of $1344.42 ratified above? Yes, Matt e-mailed her and the board about it on Jan 30. == Conventions == * Minicon 56 Proceeding apace. On masking, is it possible to ask the hotel staff to mask in spaces where we're requiring our members to mask? Aaron will ask them. Should we set up an e-mail address to do covid contact tracing? How would we implement this? Isaac volunteers. But how would we implement this? A bad implementation is just a liability. We'll have to talk about this outside the board meeting. * CONFelicity Proceeding apace. Stacey has been making a logo this week. The con has a website, and registration is open. * Minicon 57 Isaac, Hershey and Aaron will tour the RadishTree on March 1. They will work on getting a real offer so we can compare, either for M57 or M58. We'll just stick to a one-year contract at this point, since the Park Place is not insisting on more, and we don't have con chairs confirmed past that. * Minneapolis in 2073 Nothing to report. == Einblatt == Osce is resigning. Are we going to continuing having one? Jeanne Mealy might be volunteering. We'd like it to go back to being on paper so that people notice it. Linda will ask her and we'll go over it at the meeting after the voting meeting. == Next meeting == Whoever the new board is, March 25, after the votes are counted. On Discord. == Review new TODO list == * (2021-06) Scott will correspond with ASCAP to tell them we had no events 2020-2021. * (2023-01) Scott will talk to Carol to get GPS paid $200 as per our cooperative agreement with them. * (2022-10) Isaac'll make a spreadsheet of the storage locker bins and e-mail us a link to all the photos somewhere. * (2023-02) Scott will ask Carol for confirmation that the latest several bank statements has been balanced. December and January, we think.