Mn-StF board meeting, Tuesday February 20, 7pm, by videoconference.

Attending board members: Matt Strait (recording), DD-B, Lilly Watson.

Non-attending board members: Scott Raun, Linda Lounsbury.

Others attending: Stacey Strait.

== Approve previous meeting's minutes ==

Approved!

== Review TODO list ==

* (2024-01) Scott will ask Carol if our bank account is balanced up to
the latest month. -- not here, so back on his TODO list.

* (2024-01) Linda will look into how much "officers and directors liability
insurance" costs. -- not here, so back on her TODO list.

* (2023-10) Lilly will call for volunteers to run a small con (in fall
or otherwise, like our recent fallcons or otherwise) in the Einblatt. Not done.

* (2024-01) Scott will arrange for us to pay GPS $200 as per our cooperative
agreement with them. -- not here, so back on his TODO list.

DONE:

* (2024-01) Matt will send notice to concoms reminding them how voting member
status works.

* (2024-01) Matt will send bills for past due accounts.


== Review recurring task list ==

* Get a report from the quartermaster.

Matt will ask Jim.

== Financials ==

Nothing to discuss.

== Officer reports (offices held by board members) ==

* Recording (Matt) - I'm doing it.

* Membership (Scott) - not present

* Correspondence (Linda) - not present

* Einblatt (Lilly) --- No issue since August, so whither Einblatt?

Resigns.

* Rune (Matt) - Jeanne just put out an issue.  No current plans for 
#94.

* Archivist (Matt) - Still working on Denny and Terry's stuff.  Finished
a first pass of a box last night.

* FANPA (DD-B) - He is working on Denny and Terry's stuff.  Right now preparing
for a slide show at Minicon and processing materials from Denny's memorial.

* Webmaster (DD-B) - He has been working with Clay about outbound
e-mail configuration.  And maybe there's something else that he ought to
be doing, but he can't remember what.

* Signers (Linda; con account) - not present.


== Officer reports (offices held by others) ==

* President, VP, 2nd VP (Sharon, Dean, Hershey) - not present

* Treasurer, assistant treasurer (Irene, Carol) - not present

* Non-treasurer signers (Richard, Dean, Kevin, Emily, Aaron) - not present

* Cheer (Carol) - not present

* Quartermaster (Jim) - not present


== Buy art show grids? ==

Matt requests that the board authorize a capital expense of about $1200 to buy
our own set of art show grids, plus the necessary hardware, so that we are not
dependent on GPS's grids.  This will take minimal space in the storage locker,
with a total footprint of something like 2' by 2', shrink wrapped in several
bundles.

We approve by a vote of 2 to 0 with one abstaining.

== End GPS cooperative agreement? == 

Matt proposes ending this agreement, which costs us $200/year in cash, plus
several hotel rooms at Minicon, and does not seem to get us very much in
return.

We approve by a vote of 2 to 0 with one abstaining.

== Conventions ==

* Minicon 57

Proceeding apace.  All the GoH have plane tickets.  We are managing the
difficulties with the hotel, and it's going to be ok enough.

* Minicon 58

We still have a hotel contract.  GoH search is in progress.  

* Minneapolis in 2073

Nothing to report.

== Other business ==

Lilly mentions a quote about insurance for conventions and officers.  
Should she follow up with the person who gave this figure?  Only if he
understands the scope of our organization, Matt says.

== Next meeting ==

Of the new board, as soon as it is voted in, at the voting meeting March 16.

== Review new TODO list ==

* (2024-01) Scott will ask Carol if our bank account is balanced up to
the latest month.

* (2024-01) Linda will look into how much "officers and directors liability
insurance" costs.

* (2023-10) Lilly will call for volunteers to run a small con (in fall
or otherwise, like our recent fallcons or otherwise) in the Einblatt.

* (2024-01) Scott will arrange for us to pay GPS $200 as per our cooperative
agreement with them.

* (2024-02) Matt will ask the quartermaster for a report.

* (2024-02) Matt will direct Rachel to buy art show grids.

* (2024-02) Matt will do what we need to do to end the GPS agreement.