MNSTF board meeting Tuesday April 16, 6pm, by videoconference. Attending board members: Matt Strait (recording), Scott Raun, DD-B, Lilly Watson (coming in at Recurring Tasks) Non-attending board members: Linda Lounsbury. == Approve TWO previous meeting's minutes == Feb 20, 2024 and March 16, 2024. Approved! == Review TODO list == * (2024-01) Linda will look into how much "officers and directors liability insurance" costs. * (2024-01) Scott will arrange for us to pay GPS $200 as per our cooperative agreement with them. Done: It will go in the mail tomorrow. * (2024-02) Matt will ask the quartermaster for a report. Asked, and he acknowledged that he was asked, and that's probably about as good as we'll get for this round. DONE: * (2023-10) Lilly will call for volunteers to run a small con (in fall or otherwise, like our recent fallcons or otherwise) in the Einblatt. This item no longer makes sense because we abolished the Einblatt earlier this year. * (2024-01) Scott will ask Carol if our bank account is balanced up to the latest month. Carol reports it balanced up to the 2/29/24 statement. Back on the TODO list for March and following. * (2024-02) Matt will direct Rachel to buy art show grids. * (2024-02) Matt will do what we need to do to end the GPS agreement. == Review recurring task list == * ASCAP - Scott reported at the last meeting that he was working on it. The check got mailed. Not clear whether we have only paid late charges of $60 or whether we are done for this year. We'll know if they bill us again. * Taxes: Due May 15. "At this point, since we gross under $50k, we only have to file the 990N 'postcard.' Scott has been doing this. Scott reminds himself to do it with Chrome to make PDF generation easier. https://sa.www4.irs.gov/epostcard/secure/home/ is the IRS page to start on." Scott will do this. He'll also do the assumed name and SoS annual registration. * Send bills for past due accounts. Matt will do this. == Assign officers for 2024/2025 == Here are the officers for 2023-2024. The only one confirmed for 2024-2025 is President Sharon. We should contact all the rest to confirm they are continuing, or we should nominate replacements. This includes signers. President: Sharon Kahn - CONFIRMED First Vice President: Dean Gahlon Second Vice President: Hershey Harris Treasurer: Irene Raun Assistant treasurer: Carol Kennedy For-profit bank - main account signers: Carol Kennedy (primary), Irene Raun, Richard Tatge, Dean Gahlon For-profit bank - convention account signers: Kevin Austin (primary), Emily Stewart (primary), Matt Strait Credit union - membership controllers: Matt Strait, Irene Raun Credit union - convention account: Matt Strait, Linda Lounsbury Investment account - signers: Aaron Vander Giessen (with web powers), Carol Kennedy, Irene Raun Correspondence Secretary: Hershey Harris and Linda Lounsbury Membership Secretary: Scott Raun Recording Secretary: Matthew Strait Cheer Secretary: Carol Kennedy Rune Editor: Matthew Strait Archivist: Matthew Strait (includes web archives) Quartermaster: Jim Porter Director of the Fan Photo Archive: David Dyer-Bennet Webmaster: David Dyer-Bennet No changes are desired. Scott will check with Irene and Carol about continuing at their various posts. Scott will talk to Dean. Matt will talk to Hershey and Aaron and Jim Porter. Lilly will talk to Richard. Linda will talk to Linda. == Officer reports (offices held by board members) == [Names to change as needed as a result of last agenda item] * Recording (Matt) - everything's fine. * Membership (Scott) - he's a little behind on data entry, but there's lots of time to catch up. * Correspondence (Linda) - not present. She did drop off correspondence today at Carol Kennedy's house. * Rune (Matt) - no plans for the next issue. If anyone hears of anyone who wants to guest edit another issue, let him know. * archivist (Matt) - everything's fine. Even have gotten a tiny bit of organizing done. Plan to mail stuff to Jeremy Brett, M57 GoH and professional archivist. * FANPA (DD-B) - had another official photographer working Minicon with him, long time member Ben Huset. Photos from Minicon haven't gotten up yet, because the eclipse distracted him (and everyone else). Memorial show at Minicon went well. Regular historical shows work well. These TVs need someone to press a button on the remote every 8 hours or so, but no big deal. * Webmaster (DD-B) - Got Clay the access he needed to the Dreamhost panel. This simplifies administration. No particular opinion about whether we change our domain registrar in response to Gandi raising the price. We decide to stick with them for another year. * Signers (Linda; con account) - not present. == Officer reports (offices held by others) == * President, VP, 2nd VP (Sharon, Dean, Hershey) - not present. * Treasurer, assistant treasurer (Irene, Carol) - not present. * Non-treasurer signers (Richard, Dean, Kevin, Emily, Aaron) - not present. * Cheer (Carol) - not present. * Quartermaster (Jim) - not present. == Finances == US Bank will close the empty checking account formerly used by fallcons and Minicons unless we do something by the end of the month. Shall we let it be closed? Matt thinks we're more likely to want to open a second checking account at Blaze (formerly Spire) than to start using this US Bank account again. We agree. We don't have to take any action to let this happen. == Conventions == * Minicon 57 - it happened. No disasters. Probably met profit target. * Minicon 58 - have one GoH, have hotel contract. Will work on more GoH and organizing once M57 dust settles a bit more. * Minicon 59 - Matt has submitted a bid to the board. He's ready to invite an author GoH. Approved. He's the chair. * Minneapolis in 2073 - he's got a draft of a progress report that's been languishing for months and months. Maybe he'll get back to it "soon". == Next meeting == Tuesday June 11, 5:30pm, online. == Review new TODO list == * (2024-01) Linda will look into how much "officers and directors liability insurance" costs. * (2024-04) Scott will do the taxes. * (2024-04) Matt will send bills for past due accounts. * (2024-04) Scott will ask Carol if our bank account is balanced up to the latest month. * (2024-04) Scott will do the assumed name and SoS annual registration. * (2024-04) Scott will check with Irene, Carol and Dean about continuing at their various officer/signer posts. * (2024-04) Matt will talk to Hershey, Aaron and Jim Porter about continuing their officer posts. * (2024-04) Lilly will talk to Richard about if he wants to continue being a signer. * (2024-04) Linda will talk to Linda about continuing her officer posts.